Theophany School is seeking an Administrative Assistant that will serve to assist the Director with daily office tasks. The Administrative Assistant will report to the Director and will be responsible for maintaining office files, communication, and supplies. The ideal candidate will demonstrate strong interpersonal and organizational skills, and will display the capacity for flexibility.
· Answer and return emails, posted mail, and phone calls to and from current and potential families and other organizations and individuals.
· Coordinate the creation and distribution of mailings and bring to the post office for delivery.
· Ensure all staff and student paperwork is up to date and follows EEC licensing standards.
· Basic bookkeeping tasks, such as invoices, receipts, writing checks and procuring signatures, making deposits, communicating with bookkeeper.
· Submit weekly payroll and other necessary information to accountant.
· Keep organized lists/spreadsheets regarding enrollment, tuition, and events.
· Assist staff in the daily, weekly, and annual setup and cleanup of the classrooms and building.
· Track income and expenses from events.
· Purchase appropriate classroom and office supplies within the given budget.
· Assist Director in ensuring effective parent communication, such as newsletters, reminder emails, etc.
· Assist teachers with classroom duties as needed.
· Other duties as assigned.