The Donation Processing Specialist (DPS) ensures that financial donations are received, documented and processed in accordance with organizational policy. The DPS is also responsible for the timely and accurate data entry of all donor gifts and the overall management of the donations database system.
RESPONSIBILITIES
· Receives, classifies, and correctly processes to closure all financial donations.
· Assists with the receipt and processing of in-kind donations as required.
· Prepares and processes all written records of daily donations received.
· Performs daily data entry operations for all financial and in-kind donations.
· Provides daily deposit reports in support of all accounting and financial functions.
· Prepares daily bank deposit documentation ensuring the accuracy and timeliness.
· Produces regular deposit and donation reports for the Executive Director.
· Performs internet research to ensure that donation records are accurate and current.
· Coordinates all donor processing activities relevant to other office functions.
· Verifies the accuracy of all regular correspondence generated by the department.
· Ensures that donor receipts and notifications are generated, validated and mailed.
· Acts as the subject matter expert for the donations database management system.
· Communicates effectively and promptly with donors answering donation questions as required via email or phone.
· Provides a warm welcome and hospitality for visitors and potential donors.